Privacy Policy

Data Privacy Policy

The following Privacy Information is being provided to you as outlined in the General Data Protection Regulation.  It is intended to inform you of how your and / or your child(s) Personal Data provided to the Clontarf Lawn Tennis Club (the “Club” and “we” and “our”) will be used, by whom and for what purposes.  If you are unclear on any aspect of this form, or want any further information, please contact the Club by emailing

Who is the data controller?

Clontarf Lawn Tennis Club is the Data Controller of Personal Data. The contact details of the Club are Clontarf Lawn Tennis Club, Oulton Road, Clontarf, Dublin 3. (Tel: 01 833 9782 / Email:

Who is the Data Protection Officer for the Club?

Given the size of the Club, there is not a requirement to have an appointed Data Protection Officer. However, we take all data protection related queries very seriously, so please direct any queries / concerns to and a member of the Club’s management will get in touch with you.

What is the purpose of processing my Personal Data?

The purpose for processing your Personal Data is that it is necessary for the performance of a contract in order to register and maintain your membership with the Club.

The purpose is also to keep you informed of Club activities and events and this is processed in the Club’s legitimate interests. You can at any time object to your data being processed in this way by contacting the Club.

Will anyone else receive a copy of my Personal Data?

Your Personal Data can be accessed by certain members of the Club.  This will be done in accordance with our data protection policy. We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

We will disclose your personal information if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement. In the event of an injury or insurance claim, details of your claim which will include your Personal Data will be passed to the Club’s Insurance underwriters.

Where is your Personal Data stored?

We are committed to ensuring that your information is secure. Your data will be stored locally by the Club in electronic and paper format.  In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Your data (name, address, date of birth, and email address) will also be stored electronically on Smart Club Solutions, which is a Data Processor for the Club.

Who is Smart Club Solutions?

Smart Club Solutions is a “data processor” who processes online payments for the purpose of paying your Club membership and Club coaching. The address of Smart Club Solutions is Unit 28 Down Business Centre, 46 Belfast Road, Downpatrick, Co. Down BT30 9UP. Smart Club Solutions have their own Privacy Policy and it can be found here.

How long will your Personal Data be stored for?

Your Personal Data will be held for the duration of your Membership. In the event that you resign your Membership, your Personal Data will be deleted by us and Smart Club Solutions after a period of 6 years. However we may retain your Personal Data, including records of fee payments and levy payments, after your Membership ceases if we decide that it is necessary for archiving purposes.

How can I obtain a copy of the Personal Data held by the Club?

You have the right to request a copy of all of your Personal Data and can do so by contacting us.  This information will be provided to you within one month.

What are my privacy rights relating to my Personal Data?

You have the right to have your Personal Data updated, rectified, or deleted if you so wish.  You have the right to object to your Personal Data being processed and to withdraw your consent to processing – You can do so by contacting us.

How do I make a complaint or report a breach?

If you have a complaint about the use of your Personal Data, please let a member of management in the Club know, giving them the opportunity to put things right as quickly as possible. We ask that you supply as much information as possible to help us resolve your complaint quickly. Please be assured that all complaints received will be fully investigated.

If you wish to make a complaint you may do so in person, by telephone, in writing or by email.

You can also contact the Data Protection Commission in Ireland at